Terms of Reference

The official name shall be the Champlain Chapter of the Canadian Association of Nurses in Oncology (CANO)

Mission Statement

Fostering nursing excellence in oncology for patients and families affected by cancer in the Ottawa region

Purpose

  • To provide opportunities for oncology nurses to connect and build a community of practice
  • To provide opportunities for oncology nurses to increase knowledge by sharing their expertise
  • To provide a forum in which oncology nurses can express opinions and recommendations to the National organization in order to influence oncology nursing
  • To increase communication between the National organization and local members

Objectives

  • To promote education and specialization in the field of oncology and palliative care through the Canadian Nurses Association
  • To disseminate and implement the CANO standards of care
  • To promote research and best evidence practice guidelines locally
  • To provide an opportunity to share research findings
  • To promote membership in CANO among all nurses working with cancer patients in all domains of practice
  • To develop and promote educational fellowships and grants available through CANO
  • To promote educational grants available through the local chapter

Meetings

  • The annual general meeting will be held in the fall of each year
  • Educational meetings will be held four times a year
  • Written notification via mail and/or email will be posted 2 weeks prior to each meeting
  • A business meeting will be held before each educational session & at call of co-chairs

Officers

Co-chair:2-3 year term of office

  • Acts as the Liaison with the National Board of Directors
  • Acts as the representative on the Council of Chapters
  • Presides over all meetings of the executive and the AGM
  • Appoints an alternate to chair meetings if required
  • Acts as the past co-chair for 1 year after term

Co-chair:2-3 year term of office

  • Responsible for quarterly business meetings
  • Provides support to newly appointed chairs of subcommittees
  • Signs all thank you notes and other correspondence
  • Acts as the co-chair of the executive & serves as past co-chair for one year after term.

Secretary: 2-3 year term of office

  • Maintain minutes for all meetings
  • Maintain the membership list
  • Keep attendance at all meetings
  • Will communicate information about upcoming meetings

Treasurer:2-3 year term of office

  • Responsible for safe keeping of monies
  • Monies will be deposited in a chartered bank, credit union or trust company
  • All cheques are to be cosigned by the treasurer and the past president
  • Keep financial records of all transactions
  • Prepare a financial statement to be presented at the AGM
  • Purchase thank you gifts and cards
  • Arrange catering when required

Sub committees; Chair:2-3 year term of office

  1. Awards and Grants:

    • Organizes & reviews all applications for educational/travel awards provided by the local chapter
    • In collaboration with the executive committee manages & develops criteria for selection of awards and identifies possible nominees for CANO annual awards of excellence

2. Recruitment and Retention

  • Review/update membership list yearly
  • Remind past members to reapply each year
  • In collaboration with the executive develop strategies for recruitment of new members

3. Education

  • Organizes the four education sessions held annually
  • In collaboration with the executive, applies for annual Chapter grants
  • In collaboration with other members and executive organizes the annual oncology nursing day celebration

4. Local Planning Committee(LPC); national CANO conference & meeting, Ottawa2012.
Conference Co-Chairs(3 year commitment)
Chair, Local Scientific Program Committee (3 year commitment)
Finances
Volunteer management
Coordinator of social events
Fundraising & donations
Conference bags
President’s reception
Door prizes & VIP gifts

Voting
All members of CANO will have an equal vote
Voting shall be a show of hands
Quorum shall be those members present at time of meeting

Revised and updated: January 2010